x12 812 Credit/Debit Adjustment
812 Specifications
The x12 812 Credit/Debit Adjustment transaction set is used to communicate an adjustment to the charges for products or services. It is the equivalent of a paper credit or debit memo.
An 812 may be used by a seller to notify its customer of an increase (debit) or decrease (credit) in the amount the customer is being charged, relative to a previously transmitted Invoice (810) or previously received Purchase Order (850). Alternatively, a buyer may use the 812 to request an adjustment from a supplier.
The data in an 812 document may reference a specific Purchase Order or Invoice, and includes detailed information such as item identification, quantity and the reason for the credit or debit. Common reasons for an adjustment may include:
⇰ Item was defective
⇰ Product ordered was not received
⇰ Goods were or are being returned
⇰ Actual quantity delivered was greater or less than that ordered
⇰ There was an error in the pricing of the item in the original PO or invoice
The 812 transaction does not address the details of returns, only the accounting effects as a result of the return. The 180 Return Merchandise Authorization/Notification transaction is used to request or authorize returns.
812 Example
ISA*00* *00* *01*1234567890 *01*999999999 *120126*1211*U*00401*000000025*0*P~
GS*CD*1234567890 *999999999 *20120126*1211*1*T*004010~
ST*812*0001~
BCD*20120227*Credit/Debit Adjustmen*A*1800515*C*20120227*Invoice Number*Vendor Order Number*20120227~
CUR*01*CUR*24602*01*CUR*IMF*001*20227*1243040*001*2227*124304*001*20127*1243040*001*20227*12430400*001*200227*12430400~
N9*01*Reference Identification*Free-form Description*20120227*1243*01*01\Reference Identification~
PER*1A*Name*AA*Communication Number*AA*Communication Number*AA*Communication Number*Contact Inquiry Refe~
ITD*01*1*23*20120227*209*20120227*1*238003146*20120227*1*6094*Description*19*1*29~
DTM*001*20120227*1243*01*CC*Date Time Period~
FOB*11*A*Description*01*CAF*A*Description*BY*Description~
SHD*17*1013*01*199*01*4*01*17233239*Pri*6*STAN*AA*01*Reference Identification~
SAC*A*A010*10*Agency Ser*1616129*1*25912*77*01*2167163517371*27*01*Reference Identification*Option Number*Description*LAN~
N1*01*Name*1*Identification Code*01*01~
N2*Name*Name~
N3*Address Information*Address Information~
N4*City Name*ST*POSTAL CODE*COU*A*Location Identifier~
N9*01*Reference Identification*Free-form Description*20120227*12430500*01*01\Reference Identification~
PER*1A*Name*AA*Communication Number*AA*Communication Number*AA*Communication Number*Contact Inquiry Refe~
AMT*1*327589079309141098*C~
AMT*1*167592389827218*C~
AMT*1*754894*C~
AMT*1*266342117825427*C~
AMT*1*14369261*C~
AMT*1*8686379104*C~
AMT*1*963738532*C~
LM*10*Source Subquali~
LQ*0*Industry Code~
FA1*10*A010*A~
FA2*01*Financial Information Code~
CDD*01*C*Assigned Identificat*1979324906*N*Pri*294*01*22849145302749*ACT*197133256*ACT*236491739524783~
LIN*Assigned Identificat*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID~
PO4*32*3134531*01*AMM01*A*32*01*255*01*224*4*189812*01*12542*1S*Assigned Identificat*Assigned Identificat*15285261~
SAC*A*A010*10*Agency Ser*31786*1*761*7*01*1511970252*1109170431*01*Reference Identification*Option Number*Description*LAN~
N9*01*Reference Identification*Free-form Description*20120227*1243*01*01\Reference~
DTM*001*20120227*1243*01*CC*Date Time Period~
LM*10*Source Subquali~
LQ*0*Industry Code~
N11*Store Numb*Location Identifier*Reference Identification~
AMT*1*2209018*C~
PCT*1*138~
N1*01*Name*1*Identification Code*01*01~
AMT*1*268044699774370352*C~
PCT*1*22~
SE*42*0001~
GE*1*1~
IEA*1*000000025~