x12 945 Warehouse Shipping Advice

945 Specifications

 The x12 Transaction Set contains the format and establishes the data contents of the Warehouse Shipping Advice Transaction Set (945) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities.

 The EDI 945 transaction set, referred to as Warehouse Shipping Advice transaction, provides confirmation of a shipment. This transaction is used by a warehouse to notify a trading partner that a shipment was made.

The information provided in a 945 transaction may include:

⇰ Ship-from and ship-to information
⇰ Shipment identification
⇰ Shipment payment type information
⇰ Date shipment was made
⇰ Item and quantity shipped, including variance from order quantity
⇰ Transportation method (e.g., air freight, ground, etc.)
⇰ Shipping service level (e.g., overnight, 2-day delivery, etc.)

 In general, the 945 is one of two primary transaction sets designed for EDI communications with remote warehouses. The other is the 940 Warehouse Shipping Order. The 940 is used by manufacturers, wholesalers and other sellers of goods to instruct the warehouse to ship an order. This transaction provides all of the shipment information. The 945 is then returned to the seller by the warehouse once the order has shipped.

 The 945 transaction provides the information needed for the seller to reconcile the quantity shipped against the order quantity, create an invoice and generate an 856 Advance Ship Notice (ASN) transaction.

945 Example